Digital transformation has become an urgent priority for accountancy and professional services firms. The reliance on financial, tax and payroll applications requires stable, secure and fully accessible environments. In this context, virtual desktops offer a solution that transforms workflows, boosts productivity and ensures business continuity.
This success story explains how an accountancy firm in Barcelona modernised its IT infrastructure by migrating to a VDI (Virtual Desktop Infrastructure) environment implemented by Inmove IT Solutions. You will discover their initial challenges, the migration process, the benefits achieved and why this model is now a competitive advantage.
The challenge: a limited, slow and insecure IT environment
Before the project, the firm operated with several ageing local computers, each running critical applications such as accounting, payroll or tax forms. This setup generated constant incidents and affected daily productivity.
The management needed a modern, centralised and accessible environment that could scale without ongoing hardware investment.
Main issues identified
- Slow, outdated equipment unable to run updates or new software versions.
- High risk of data loss due to the absence of a centralised backup system.
- Remote work limitations caused by unstable and insecure connections.
- High maintenance costs due to continuous on-site interventions.
The solution: cloud-hosted virtual desktops
To address these challenges, Inmove IT Solutions proposed implementing a virtual desktop environment for businesses, a cloud solution that centralises resources, enhances security and enables secure remote access.
The firm adopted a centrally managed VDI model using cloud servers optimised for the heavy workloads typical in accountancy firms.
What does a VDI project include?
- High-availability virtual servers.
- Virtual desktops accessible from any device.
- Integration of tax, payroll and accounting applications.
- Automated, multi-layered backups.
- User profiles, permissions and security policies configuration.
- Secure remote access via VPN and multi-factor authentication.
Phase 1: Initial environment assessment
The project began with a full audit to understand the firm’s real needs and design a flexible, scalable VDI environment.
Phase 2: Architecture design and planning
A high-performance cloud environment was designed with optimised servers, secure network segmentation, digital certificate compatibility and centralised backup strategies.
Phase 3: Data migration and deployment
The migration process was executed in several phases to minimise disruption:
- Data verification and secure replication.
- Migration of tax, payroll and accounting applications.
- Configuration of personalised virtual desktops.
- Functional testing and validation.
- Final deployment.
Phase 4: Training and ongoing support
The team received training sessions to learn how to access the VDI environment, use digital certificates and manage files. The firm is now supported through continuous monitoring and technical assistance.
Results after implementation
- Significant performance improvement across all applications.
- Fully secure remote access from any location.
- Reduced IT infrastructure and maintenance costs.
- Enhanced security with encryption and automated backups.
- Guaranteed business continuity.
Why virtual desktops are ideal for accountancy firms
Virtual desktops provide centralisation, reduced risk, secure mobility and instant scalability—key factors for firms handling sensitive client data and high workloads.
How Inmove IT Solutions delivers tailored VDI projects
We design each project based on the specific needs of the company. Related services:
Cloud computing solutions
Virtual desktops for businesses
Cloud security solutions
Learn more in our main cloud computing article:
Cloud computing for businesses
Frequently asked questions
Which applications can be used inside a virtual desktop?
All accounting, tax and payroll applications can be integrated into the cloud environment.
Can digital certificates be used in a VDI environment?
Yes. Digital certificates and electronic signatures work securely within the virtual desktop.
What happens if a technical issue occurs?
The platform is monitored 24/7 and supported by our maintenance and remote assistance services.
Is working from a virtual desktop more secure?
Yes. All data is protected through encryption, secure access and automated backups.
Does your accountancy firm need to modernise its IT?
We can help you deploy a cloud infrastructure tailored to your firm’s needs.
